Terms & Conditions

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Terms and Conditions and Privacy Policy

Updated May 2018

Using this website Terms & Conditions
Please read the information that follows carefully as it governs your use of this website

From your first visit to this site you agree to follow the terms and conditions below. If you do not accept these Terms and Conditions in full then please stop using this site.

This website and its information are provided on an ‘as is’ basis with no warranties of any kind whatsoever, either express or implied.

Use of this website and the information on it is entirely at the user’s sole risk.

In no event will Fitt-in and Sanjuro training systems Ltd be liable for any damages whatsoever arising out of or related to this website.

Your sole and exclusive remedy for dissatisfaction with this website, information &/or service contained is to stop using the site, information and the service.

Fitt-in & Sanjuro Training Systems Ltd does not warrant that the functions contained in this site will be uninterrupted or error free, or that defects will be corrected.

You must take your own precautions to ensure that the process which you employ for accessing this website does not expose you to the risk of viruses, malicious computer code or other forms of interference which may damage your own computer system.

We can’t accept any responsibility for any loss, disruption or damage to your data or your computer system which may occur whilst using material derived from this website.

You must not misuse our site by knowingly introducing viruses, trojans, worms, logic bombs or other material which is
malicious or technologically harmful.

You must not attempt to gain unauthorised access to our site, the server on which our site is stored or any server, computer or database connected to our site.

You must not attack our site via a denial-of-service attack or a distributed denial-of-service attack.

By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will cooperate with those authorities by disclosing your identity to them.


We don’t provide any guarantees, conditions or warranties as to the accuracy of the information on the site. We don’t accept liability for loss or damage incurred by users of the website, whether direct, indirect or consequential, whether caused by tort, breach of contract or otherwise.
This includes loss of: income or revenue, business, profits or contracts, anticipated savings, data, goodwill, tangible property or wasted management or office time in connection with our site or in connection with the use, inability to use, or results of the use of our site, any websites linked to it and any materials posted on it. This condition shall not prevent claims for loss of or damage to your tangible property or any other claims for direct financial loss that are not excluded by any of the categories set out above.

This does not affect our liability for death or personal injury arising from our negligence, nor our liability for fraudulent misrepresentation or misrepresentation as to a fundamental matter, nor any other liability which cannot be excluded or limited under applicable law.


Privacy policy

Data Processing

Sanjuro Training Systems Ltd, respects the privacy rights of its Fitt-in clients & visitors and recognises the importance of protecting their personal data. We will not ask for personal information.

We will, however, require school e-addresses and a primary contact name and contact number, school name and postal address, for use only to do with the Fitt-in product and its associated services.

By entering your email address for our mailing list/newsletter and/or ticking the opt in box for either the Fitt-in free trial or licence you agree to your data being stored, shared and used by Fitt-in & Sanjuro Training Systems Ltd

Your data will be stored for purposes such as payments, SMS, email, hosting, security, telephony, support, auditing, evaluation, data analysis & generating reports, preventing or detecting fraud or error, and research to improve our service and customer communications.

Certain information is transmitted to servers by the Internet browser of each online visitor when they access the website, including the date and time of access, the name of the requested file, the referral webpage, the status (e.g. transaction completed), the Web browser and operating system used, the IP address of the device and the size of transmitted data. This information is stored in connection logs for a limited period of time for the purpose of ensuring the security and proper functioning of the website as well as for statistical purposes and Fitt-in report generation for each school.

Protecting your information

Under the General Data Processing Regulation (GDPR) & Data Protection Act 1998, we have a legal duty to protect any personal data we collect from you. Our Web Hosting & E-commerce packages use leading technologies and encryption software to safeguard personal data, and keep strict security standards to prevent any unauthorised access to it.

The legal basis for processing

Under Data Protection Law, there are various grounds which are considered to be a ‘legal basis for processing’.

The legal basis for processing should be determined by the Data Controller.

Where we are the Data Processor, the legal basis is determined by the Customer. Typically, the legal basis in this scenario is:

  • ‘processing is necessary for the performance of a task carried out in the public interest’


Where we are the Data Controller, the legal basis for processing is based on:

  • ‘processing is necessary for the purposes of legitimate interests pursued by the controller’

It should be noted that in some circumstances this legal basis may vary, however, we always operate in full compliance with Data Protection Law and will only process data with a fair and reasonable legal basis for doing so.

We will only retain information for as long as is necessary to deliver the service safely and securely. We may need to retain some records to maintain compliance with other applicable legislation – for example finance, taxation, fraud and money laundering law requires certain records to be retained for an extended duration, in some cases for up to seven years.

For further information on GDPR and your rights please visit: https://www.eugdpr.org/



Fitt-in may place cookies on our website.

Cookies are small files downloaded to your computer. Cookies help us to ensure the safety and smooth functionality of our website (security cookies and session cookies) and to collect information about the products online visitors are interested in, as well as their navigation through our website.

Tracking cookies

If we use tracking cookies on our website, it is to help us learn how we can serve our customers as
best we can. These tracking cookies enable us to monitor how long you stay on a page, for example, or which pages you visit.

You can disable cookies or set your browser to alert you when cookies are being sent. Additionally you have the option to deactivate only tracking cookies. See below for more information.

The European Interactive Digital Advertising Alliance (EDAA) has developed the website Your Online Choices (www.youronlinechoices.eu). On this website you can find more information about your cookies, and manage them.

Sources: https://ico.org.uk/for-organisations/data-protection-reform/overview-of-the-gdpr/

User Communications

When you send an email or other communication, we may retain those communications in order to process your inquiries.

We will only use your information to alert you that your free trial or licence is due to expire, Invoice detail, Information/posters to support usage within your school, update you on new products or offers, send weekly Fitt-in usage reports.

We will never knowingly sell on your information.

Please note that any feedback you leave on our pages is openly shared with people who are part of the Fitt-in network and outside of it.

Please always be respectful of people and copyright.

English Law applies.



All content on this website, including articles, artwork, screen shots, graphics, logos, digital downloads and other files, is the property of Sanjuro Training Systems Ltd, unless owned by a third party, and is protected by English copyright, trademark and other intellectual property laws.


Changes to our policies and terms and conditions

If the Privacy policy & Term & conditions change in any way, we will place an updated version on this page. Regularly visiting this page will ensure you are aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.

These Terms and Conditions shall be governed by the laws of England and Wales. The courts in England and Wales will have jurisdiction in respect of any dispute which may arise.

If any of these Terms and Conditions shall be determined to be illegal, invalid or otherwise unenforceable by reason of any state or country in which these Terms are intended to be effective, then to the extent and within which that Term is illegal, invalid or unenforceable, it shall be severed and deleted from these Terms and the remaining Terms shall survive, remain in full force and effect and continue to be binding and enforceable.



Fitt-in will strive to ensure that our services and this website are accessible to anyone regardless of circumstances or disability
We regularly review our site and ask that users and clients send us questions or suggestions on how we can improve this website or our services/products
We will also, wherever possible, ensure our website and services can work across all platforms (mobile, desktop, tablet) and the most common browsers and operating systems. If you experience problems always check to ensure your browser software is up to date


Terms & Conditions when using the Fitt-in videos

As with all physical activity, you must always check with your medical practitioner before starting anything new. If you feel unwell or have any injuries then you should seek medical advice prior to any physical activity.

When participating in any exercise, there is the possibility of physical injury. If you engage in Fitt-in routines & exercise using Fitt-in Videos, you agree that you do so at your own risk, are voluntarily participating in these activities, assume all risk of injury to yourself, and agree to release and discharge Fitt-in and Sanjuro Training Systems Ltd and its people, from any and all claims or causes of action, known or unknown. English Law applies.

Schools information

School information is taken from the Department for Education, Edubase &/or Local authority or Fitt-in free trial or licence login information

Useful external links

DFE-Edubase: http://www.education.gov.uk/edubase/home.xhtml
Making Your service accessible: https://www.gov.uk/service-manual/helping-people-to-use-your-service/making-your-serviceaccessible-an-introduction
Terms Feed: https://termsfeed.com/blog/sample-terms-and-conditions-template/